Project Co-ordinator | Current Vacancies

Job Description

Directorate: Customer, Place and Services
Job Title: Project Co-ordinator (Employment Support Co-ordinator) (Permanent)
Hours: 37 Hours per week (to be worked flexibly in line with business needs)
Salary: £26,761 per annum (plus Casual car user allowance)

Location: Based predominantly in our offices in Gadbrook Park, Northwich, occasional community working and some home working.

Are you looking for an exciting opportunity working as part of a professional, engaged, and friendly organisation? Our values are Compassionate, Accountable, Respectful and Exceptional, we are constantly striving to demonstrate these values in our day to day working environment and culture.

The Opportunity

Weaver Vale Housing Trust is a social housing landlord based in West Cheshire, providing over 6,400 homes in Northwich, Winsford, Frodsham, Helsby and outlying rural areas. We are excited to be delivering employment support projects across the Cheshire West & Chester area.

Weaver Vale Housing Trust has a fantastic opportunity for a Project Co-Ordinator to join our Employment Support team based in Gadbrook, Northwich on a permanent basis. You will work full time and receive a highly competitive salary.

Overview of the team

The Employment Support Team delivers a number of externally funded contracts all of which have the aim of supporting people in our communities.  Our goal is to help people to achieve a better quality of life, raise aspirations, overcome a variety of barriers to moving forward and in some cases, in to work.  The team consists of 2 Team Leaders, 5 Mentor / Trainers and an Apprentice.  The successful candidate will act as a central point of coordination for the delivery of all contracts, they will have an overview of delivery and an understanding of how all the contracts work together.  The ideal candidate must be able to demonstrate extensive organisational skills, must be able to prioritise the ever-changing demands of the programmes and be able to think on their feet.

What will you do?

You will coordinate and be responsible for all administration for the Team, supporting the smooth and efficient running of a quality advice and support service.  Your role will contribute to the achievement of team targets and outcomes set by funders.  You will work collaboratively with the team apprentice, supporting them to develop and allocating tasks accordingly.

Typically work will involve

Checking, collating, and uploading large quantities of paperwork relating to our projects, recording outcomes in the relevant documents / spreadsheets and CRM system.

Supporting the team with queries whilst they are out in the community, responding to their needs and offering solutions to problems presented.

Be the initial point of contact for potential and existing participants.  Manage the work team inbox, responding to emails and allocating as appropriate dependant on the query. Manage the waiting list as and when required, allocating participants and booking in appointments for mentors.

Promote our services and be the first point of contact for internal and external teams who may have queries regarding participants we are working with or training we are offering.  Attending online and face to face meetings with stakeholders where necessary.

Assist Team Leaders with the monitoring of budgets.  This will require the management of petty cash, (recording and replenishing following Trust procedures) and ordering various items required by the Team using POP (our internal finance system).

Support the Trainers to prepare for and to deliver training sessions and plan and prepare for events we may attend in the community as well as any we may host at Gadbrook.

Support the team to update and review course materials and resources to ensure they are relevant and accurate, creating new resources and documents if required.

Responsibility for the Employment Support team mobile phone, answering calls and responding to messages.

Writing and review of processes for each project.

Supporting the Team leader with statistics and various reports required by Senior Leadership Team and supporting any applications for future funding.

Management of the team diary and booking any team meetings / events / training, producing agendas, reports and any other relevant documents required.

To oversee the safeguarding process of the team to ensure that we meet Trust standards and policies.

Monitor Solo Protect (lone working device) usage.

Requirements For This Role*

• Grade 4-9 / A* - C (including Math’s and English) or equivalent level of qualification (NVQ Level 2 in a related subject).
• Extensive experience of providing an excellent coordination / administrative support service
• Experience of working in a customer focused team and liaising with customers & external organisations.
• Experience of accurately managing and monitoring data.

The role will require the successful candidate to undergo a DBS check.

In line with the Trust’s Disclosure & Barring Policy, please confirm WITHIN YOUR APPLICATION if you have any current convictions under the Rehabilitation of Offenders Act 1974. Applicants will be subject to a DBS check.

Additionally, due to the flexible home working arrangements with this role, you will need access to a room where you can work from home and a suitable internet connection.

*Please see Accountability profile for further information and requirements.

Benefits

• Competitive salary
• Generous annual leave entitlement - 24-29 days (entitlement increases 1 day each year, over the first 5 years) holidays plus UK public/bank holidays (based on level of service) (part time pro rata)*
• Ability to buy up to 5 days additional annual leave* (pro rata for part-time) each year*
• 5% employer contribution to our Pension Scheme (minimum 3% employee contribution) with life assurance benefit*.
• Contribution to the cost of nursery or afterschool care to help with childcare costs*
• Commitment to support your ongoing learning and development, with the opportunity to develop a range of transferable skills.
• Day off for your Birthday to be taken during your birth month (based on contractual hours)
• One day’s paid leave (per year) to support a charity or community group of your own choice*
• An annual Health and Wellbeing Allowance or the option to enrol in a Health Cash Plan*
• ‘Thank you’ gift for your continuous service starting at 5 years’ service, and every 5 years’ thereafter.
• 24/7, 365 day Employee Assistance Programme (EAP) including free counselling
• Compensation for professional memberships which are an expressed requirement
  for the role. 
• Free annual flu vaccines and free Eye Care Vouchers every 2 years*
• Discounts on a gym membership and phone contract
• Cycle to work scheme*
• Free to use car park at our office on Gadbrook Park
• Involvement in regular health and wellbeing initiatives and charity fundraising activities
• Opportunities to give feedback and join various colleague forums, to help shape change at the Trust.

* Benefits offered providing you meet the eligibility criteria
 

HOW TO APPLY:

Closing date for applications:         Friday 24/05/2024 (12:00 noon)

(Please be aware that applications received after this time may not be considered)

In person Interview and assessment date(s):       TBC

Please click here: Project Coordinator Job Information Pack to review the job Information pack for further information and submit your CV with a covering letter (max. 2 pages) demonstrating how you meet the minimum criteria in relation to the accountability profile, please send to: careers@wvht.co.uk

Those applicants that consider themselves to have a disability and meet the essential criteria within the accountability profile for the role will be guaranteed an interview.  Please confirm within your application if you consider yourself to have a disability and if so, what reasonable adjustments may be required for you to attend an interview or assessment.

Disclaimer:

• Previous applicants to the Employment Support Coordinator role need not apply.
• We may conduct social media checks from sources such as Google, Facebook and LinkedIn to assist us in our assessment of your suitability for the role.
• We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.
• Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.
• The recruiting manager will review your skills and experience to determine if there is a match with the position you have applied for. If there is, we will contact you by phone or email to schedule an interview / assessment. If not, you will not be contacted.
• Please note due to the high volume of applications we are unable to respond to all unsuccessful applicants.  If you haven’t heard from us within 3 weeks of the vacancy closing date, unfortunately we will not be pursuing your application further. 
• Successful applicants will be required to provide evidence of their Right to Work in the UK evidence of essential qualifications, complete a health questionnaire and undertake a DBS check (if relevant to the role).
• We reserve the right to refuse applications if they do not have an accompanying cover letter.

We appreciate your interest in Weaver Vale Housing Trust and the time you have invested in applying to us.

The Trust invites applications from all members of the community, irrespective of Gender, Gender reassignment, Sexual orientation, Race, Religion or belief, Disability, Age, Pregnancy and maternity, Marriage and civil partnership.